EPF Registration

EPF registration refers to the process for employers to enroll their establishment with the Employees' Provident Fund Organisation (EPFO) and for employees to register on the EPFO member portal. The registration is mandatory for businesses with 20 or more employees and is done online through the Shram Suvidha Portal. For employers Eligibility and requirements Mandatory registration: Any business or factory with 20 or more employees must register with the EPFO within one month of reaching this threshold. Voluntary registration: Establishments with fewer than 20 employees can also voluntarily register for EPF. Continued coverage: Once registered, an establishment must continue to comply with the EPF Act even if its employee count drops below 20. Online registration process Visit the portal: Navigate to the EPFO website and click on "Establishment Registration," which redirects you to the Unified Shram Suvidha Portal (USSP). Sign up: Create an account on the USSP by providing your name, email, and mobile number. Apply for registration: Log into the USSP account and select "Registration For EPFO-ESIC." Choose the "Employees' Provident Fund and Miscellaneous Provision Act, 1952" to begin the registration. Fill the form: Complete the online application form with the following details: Establishment details: Name, address, PAN, and date of incorporation. Contact information: Primary and additional contact persons. Business activity: Primary business, using the NIC (National Industrial Classification) code. Employment details: Total employee strength. Attach documents: Upload all necessary supporting documents, including the digital signature of the authorized person. Submit the application: After reviewing the form and attachments, submit the application. A confirmation email will be sent to your registered email address. Receive Establishment ID: After successful verification, the EPFO will issue a unique EPF Establishment Code. Key documents for employers PAN and Aadhaar: Of the proprietor, partners, or directors. Business proof: Certificate of Incorporation, Partnership Deed, or GST certificate. Address proof: Registered office address proof, such as a recent utility bill. Bank details: Cancelled cheque or bank statement of the entity. Digital Signature Certificate (DSC): Required to authenticate the online application. For employees Process for activating your UAN Once your employer registers and adds you to the scheme, a Universal Account Number (UAN) will be generated for you. To access your EPF account, you must activate your UAN on the member portal. Go to the EPFO member portal: Visit the official EPFO website and click "Member Portal" under the "FOR EMPLOYEES" section. Register: Click "Register" and provide your UAN, Aadhaar, PAN, and bank account details. Validate: Enter the one-time password (OTP) sent to your registered mobile number to complete the activation. Log in: You can now log in to the portal to check your balance, view your passbook, and submit claims. What you should know Your UAN remains the same throughout your career, even if you change jobs. Your employer is responsible for deducting the contribution from your salary and submitting it to the EPFO.