CHANGE IN DIRECTOR DETAILES

CHANGE IN DIRECTOR DETAILES

In India, any change in a director's personal details must be formally communicated to the Ministry of Corporate Affairs (MCA) by filing e-Form DIR-6. The director is responsible for intimating this change within 30 days of the alteration. 

Step-by-step procedure for changing director details

1. Prepare supporting documents

   • Proof of change: Gather documentary proof of the change. For example, if a name change occurred due to marriage, a marriage certificate is required. For an address change, a new utility bill or bank statement is needed.
   • Identity proof: A copy of the director's PAN card is mandatory for Indian nationals. Foreign nationals must provide a copy of their passport.
   • Address proof: Proof of residence, such as a bank statement or utility bill, should not be older than two months for Indian nationals and one year for foreign nationals.
   • Digital signature certificate (DSC): The director must have a valid DSC to sign the form electronically.
2. Fill and file e-Form DIR-6
   • Download Form DIR-6 from the MCA portal.
   • Enter the Director Identification Number (DIN) and click "pre-fill" to populate the existing details.
   • Select the "Type of change" and enter the new details accordingly.
   • Attach the required supporting documents.
3. Get the form certified
   • A practicing professional, such as a Chartered Accountant, Company Secretary, or Cost Accountant, must digitally sign and verify the e-form.
   • The director must also digitally sign the form using their DSC.
4. Upload and pay fees
   • Upload the digitally signed Form DIR-6 on the MCA portal and pay the prescribed fee.
   • The form is often processed under the "Straight Through Process (STP)," meaning it is approved automatically after a digital pre-check if no discrepancies are found.
5. Inform the company
   • Within 15 days of the change being processed by the MCA, the director must formally inform all companies where they are a director about the updated details. 

Changes that can be updated using DIR-6

The following details associated with a Director Identification Number (DIN) can be updated:

• Name and Father's Name
• Date of Birth
• Permanent and present residential address
• Nationality
• Aadhaar number and PAN
• Contact details, including email ID and mobile number
• Passport number (for foreign nationals) 

Annual KYC update 

In addition to filing Form DIR-6 for specific changes, directors must also file Form DIR-3 KYC annually to verify their details. Any changes to the director's mobile number or email address can also be updated at any time by filing an additional DIR-3 KYC with a fee